One HR platform. Nothing falls through the cracks.
OptiHive Hub, from OptiHive, brings people, time off, company kit, apps, learning and wellbeing into one product. When someone leaves, IT gets one list of the apps and kit to take back, so nobody has to remember it.
- Group-level wellbeing
- No monitoring
- Built around GDPR
Not a stack of tools. One product.
Each step hands its work to the next. Pick a job and see how.
- HR
Step 1, HR: Open the onboarding case
Pick the start date. Every step on the checklist has an owner.
- OptiHive Hub
Step 2, OptiHive Hub: IT gets its jobs straight away
Laptop and account steps land in the IT helpdesk the moment the case opens.
- IT
Step 3, IT: IT closes the ticket
The matching onboarding step ticks itself. Nobody has to tick it by hand.
- New joiner
Step 4, New joiner: My first weeks
They see the whole checklist, tick the steps that are theirs, and watch IT and their manager do the rest.
When someone leaves, it runs the other way: IT gets one exit list of the access and kit to take back, so nothing is forgotten.
Built for both sides
Employees get their own view, with My Kit, My Documents and My Apps, and the actions that are genuinely theirs: booking leave, raising a ticket or asking for a 1:1.
Access by area, not by title
Being an admin of something isn’t being an admin of everything. Each area has its own permissions, so whoever runs IT never sees performance reviews or survey comments.
From first application to last day.
Four moments where HR usually loses track, and what happens in OptiHive Hub instead.
Everything about a person, on one screen.
Open anyone’s profile to see what the company holds about them and what still needs doing.
- Seven tiles cover leave, kit, apps, goals, the last 1:1, learning and any policies still to sign
- Every tile opens the page it came from, so nothing is a dead end
- Each page tells you where the work usually goes next, and why
Joining and leaving, handled end to end.
Exits usually go wrong in the same place: nobody told IT, or the person leaving, what still had to happen. OptiHive Hub gives every step an owner.
- A hired candidate becomes an employee, with onboarding already started
- IT gets a list of apps to remove. Once they mark it done, the freed seats show up and returned kit goes back into stock
- Joiners and leavers get their own list: My first weeks and Before I go
Kit, apps and help desk in one loop.
Every laptop, phone and app account in one place: who has each one, and what the spare ones are costing you.
- Report a fault from My Kit and the ticket already knows the device and its serial number
- Devices are sorted by what needs a decision, with faults and expired warranties first
- Apps & Licences shows which paid seats aren’t assigned to anyone
Wellbeing you can defend to your team.
This is the part a sceptical colleague will push on hardest, so these rules are built into the product rather than left to a setting.
- Group-level only: no individual score exists, and nothing is shown for teams too small to stay anonymous
- No keystroke, mouse, screen, location or device monitoring, and the wellbeing page says so
- Sick leave is never part of the score
- Open to employees
- Everyone can see what is counted about them.
- People decide
- Scores only suggest. A person makes every decision.
- Ready for review
- A written record of how wellbeing data is handled, ready for your own privacy review.
Also in the box.
Everything else HR runs day to day, connected to all of the above.
Time & pay
Hiring & growth
Voice & insight
Don’t need one? We leave it out, and the rest of the product stops referring to it.
The team behind OptiHive.
Most HR tools leave gaps between them. We started OptiHive to close those gaps, bringing together organisational psychology, enterprise software and years of hiring for tech teams.
Eva Papadopoulou
Eva makes sure evidence comes before opinion. A former Clinical Director with 15+ years in clinical leadership and digital mental health, she led 30+ digital health implementations in the UK. She set OptiHive Hub’s wellbeing rules: group-level only, and no monitoring.
Vaggelis Karakis
Vaggelis leads the engineering. A .NET engineer with 8 years in enterprise software and ERP systems, and a BSc in Computer Science from the University of Piraeus, he built the system that keeps leave, kit, apps and performance in one place.
Alexandros I. Kapitsalas
Alexandros spent years hiring for tech teams and saw where HR tools break. With an MSc in Business Psychology, he designed OptiHive Hub’s product architecture, from recruitment to offboarding: the modules, how they connect, and who owns each step.
The result: every employee gets their own view, and access is set by area, not by job title.
Become a design partner.
We’re building OptiHive Hub hands-on with a small group of pilot teams. Partners get early access, priority on the features they need and a direct line to the people building it. In return, we ask for honest feedback that shapes the product.
Questions, answered.
The questions HR teams usually ask first.
Why OptiHive Hub?
Many teams run HR across several tools: separate subscriptions, the same data typed in twice, and licences still paid for people who have left. OptiHive Hub brings it into one product, where each step hands its work to the next, with privacy built in.
Is it for a team our size?
OptiHive Hub is built for small and growing companies, where one person often looks after HR, IT and more besides. If that sounds like you, it was made for you.
Where does payroll happen?
In your own system. It produces the payslips, annual statements and tax certificates; HR uploads them, and OptiHive Hub delivers each one to the right employee. Only that person and HR can see it. Salaries and bank details are never entered or calculated in OptiHive Hub.
Can anyone see an individual’s burnout score?
No, because no such score exists. Wellbeing is calculated for groups only, and nothing is shown for groups too small to stay anonymous. Employees can see which signals are counted about them.
Is there any employee monitoring?
There is no keystroke, mouse, screen, location or device monitoring. Wellbeing uses five signals HR already holds: unused annual leave, goals flagged at risk, open support tickets, days since the last 1:1, and whether someone answered a pulse survey (never what they said). Sick leave is excluded.
Does an admin see everything?
No. Permissions are set per area. The person who runs IT can keep track of kit and app access without seeing performance reviews, exit interviews or survey comments.
Does it integrate with our other tools?
Not yet. For now, OptiHive Hub tells your team what to change in other tools, such as which apps to remove when someone leaves, but it doesn’t change them itself. Tell us which tools you use, because that decides what we connect first.
What does it cost?
Pricing isn’t public yet, because OptiHive Hub is still pre-launch. On the call you’ll get a clear answer for your team, with no obligation to go further.
What if we don’t need a module?
We leave it out, and nothing else in the product refers to it.
Let’s talk about your team.
Before anything else, we’d like to understand how your team works today. Leave your details and we’ll set up a short conversation and a 12-minute walkthrough.
- A conversation about how you run HR today, then a live walkthrough of a leaver, a joiner and the morning view from both the admin and the employee side
- No commitment and no spam
Not ready to talk yet? Follow OptiHive on LinkedIn and see what we’re building.